K.I.S.S - Keep It Simple Software

The Order Entry/Invoicing application is flexible enough to fit most retail, wholesale and distributor applications. It will function stand-alone, but is most powerful when used with Inventory and Accounts Receivable as part of a complete order processing system. Major features include:

• The terms 'order' and 'invoice' are one and the same and may be used interchangeably in the follwing discussion. The order number becomes the A/R invoice number when the shipping process is performed.

• Counter Sale option allows quick entry of items purchased and printing of a cash receipt or invoice.

• When used with A/R: new customers may be set up on the fly; order status by customer may be requested to the screen; separate ship to and bill to accounts may be designated.

• When used with Inventory, items are put on reserve when ordered, and quantity on hand is updated when shipped.
• Full line editing feature allows changes in orders after they are entered (prior to shipping).

• Non-inventory items, and miscellaneous charges and comments may be entered. Special Deposit or Payment items allow recording of cash receipts for credit to A/R. Non-inventory items such as freight may be set up and referenced from the category table.

• Copy Invoice capability allows line items to be copied from other invoices.

• Recurring invoices may be entered with user specified number of recurrences.

• Sales order confirmations, picking lists, packing lists and Qoutes may be printed at any time, and repeated as often as necessary.

• Sales tax tables allow the automatic charge of multiple sales tax levels, i.e., state, city, etc., on a per customer basis.

• Invoice register will print a detailed report or summary of open or closed invoices, by category, G/L account and taxable/non-taxable sales.

• Posts to the General Ledger from the Invoice Register. User is never prompted for a G/L account number. Updates Sales, Cost of Sales, Inventory and Accounts Receivable or Cash.

• Customer balance and credit limits are displayed and checked (if A/R used) while entering items for the order. Also running total of weight of order is maintained.

• Extensive sales analysis is available for any time period on record by customer, salesperson, item and category, including profit analysis.

• Invoice History is easily accessed while entering orders with searching capabilties by invoice number, customer name, or line item contents.

• Pricing by quantity or by customer may be used. An overall invoice discount may be entered for each invoice, with default discounts specified for each customer.