K.I.S.S - Keep It Simple Software

Accounts Receivable is part of the complete GREUX system of business accounting applications. Accounts Receivable will automatically update the General Ledger when used, and also interacts with Order Entry/Invoicing, Job/Crop Costing and Purchase Orders when used.

The A/R module provides for a master file of customer information, referenced by an alpha-numeric system of upto 8 characters or digits for account numbers. Names, addresses, phone#'s, with current balances owed, and YTD sales and payments are among the various info stored for each customer. Detail of invoices and payments may be searched, viewed, and/or printed from each customer's master screen.

The standard reports that may be run are customer statements and customer aging reports.

A/R transactions are single total amounts entered from the total of invoices that have been issued to charge customers in order to track and apply future payments.

If invoices containing itemized detail lines of product sales or services are needed, then the Greux Order Entry/Invoicing application should be considered also. It can produce detailed invoices, which are posted as a total transaction, in lieu of manual entry thru A/R. O/E can also interact with the GREUX Inventory module if selling products and tracking of on hand quantities, reserved, and on order is required.

Major features include:

• An optional paper audit trail is provided when invoices are entered, and when payments are received.
• An invoice total amount may be entered with an invoice number, a Ref/PO number, invoice date, and a due date that can be auto-calced from the customers default terms.
• If Order Entry is also used, then O/E automatically posts the total of the invoice line item detail to the bill-to customer's A/R account and takes the place of entering the invoice as just explained above.
• An open invoice system with flexible payment posting.
• Invoice items can be distributed to multiple General Ledger accounts.
• Invoices may be distributed to Jobs/Crops for billing/income tracking, if these programs are used.
• Credit memos may be applied to invoices.
• Aged Accounts Receivable report ages open invoices in up to four user defined periods.
• Flexible payment posting allows invoices to be written off partially or fully.
• Payments may be automatically applied to oldest invoices, giving the user the capabilities of a balance forward system.
• Discounts may be given at payment entry time.
• Late charges can automatically be assessed.
• Customer mailing labels may be printed.
• Credit limits may be set and automatically checked. When used in conjunction with Order Entry/Invoicing, open orders are tracked, and checked against Credit Limits also.
• Statements print with 30-60-90-120 day aging and an optional message.
• From the customer master screen, individual shipping labels and envelopes may be addressed, and a previously stored letter may be printed.
• Customer mailing labels may be printed, and a stock letter may be entered/saved/printed as personalized to customers.
• Unlimited comments for each customer may be entered with automatic date and time stamping.
• Browsing (previous or next) can be done from one master screen to next.
• 'Find any transaction' provides searching for invoices or payments based on any data of the transaction from current to prior years still on file, even if the customer is unknown.