The List option for master files now automatically prompts you
for data to search for. If search data is entered the whole
record is searched, not just the Col 2 or 3 field. Using a comma
(,) separator allows matching for either of 2 sets of data. Using
a / (slash) separator matches only if both sets of data are found
in a master.
While listing a master file, up to 4 previous screens may be
paged back to, if you have gone too far.
A Reminder system may be set up using the Misc Ops option. It
provides for annual reminders (birthdays, aniversaries etc),
monthly reminders, or appointments at a fixed date and time. All
reminders within 7 days are displayed whenever the KISS main menu
is accessed. All reminders happening today are also displayed at
each KISS application menu. Reminders with times are optionally
flushed when expired.
An option to print checks to a laser printer is available in
Accounts Payable and Payroll. Printed output may be adjusted up
or down using +- nn lines. The adjustments used are saved for
later runs.
A new Bank Reconciliation operation is available on the G/L Menu.
It provides for reconciling the Statement Balance with the
Computer Balance as of the statement date. On-screen tools for
listing, searching and flagging items as cleared or uncleared are
used. Multiple G/L bank (cash) accounts may be reconciled
separately. The last statement date, balance, and un-reconciled
difference are always saved for each account. This allows leaving
the program, and coming back later to finish. Service charges
and other bank activity may be posted (current or previous period
only) while in the program. The balances and selected items may
be printed if needed. If other adjusting journal entries are
required, simply exit, do the J/E's and come back to resume where
you left off. The Payroll now posts individual checks to the G/L
to allow for uncleared checks.
While using Add/Edit/Display an account, a new option to list All
previous months transactions to the screen (in one pass) is
available with searching for descriptions, references, source and
amounts if needed. Also while listing transactions, the page up
and down keys may be used for screen scrolling.
While printing transactions, an option to start each G/L account
on a new page is available.
If the KISS security is on, and the master password was used, the
following new options are available: 1; a G/L account number may
be changed to another number. All the balances and transactions
are transfered to the new number. 2; when listing transactions to
the screen, and showing distributions of one item, the dates of
the distribution group shown may be changed. This allows
correcting transactions entered with an incorrect year.
When a G/L Master or Budget screen is displayed, browsing to the
previous or next G/L account may be done using either the
When entering Journal Entries, the description of each entry has
been expanded to 30 characters (was 16) and the reference has
been expanded from 5 to 8.
A Credit Limit of HOLD prevents entering or editing of orders for
these customers in Order Entry.
While listing transactions on Add/Edit Display, the highlight
option may be used for selecting a line# to change either the
invoice date or the due date. If security is off or the master
password has been entered, line items with zero amounts due may
be removed from the list. If the G/L is not used, any line item
may be removed and the current balance is adjusted accordingly.
If O/E is used, line items from the invoice selected may also be
displayed, whether in the Current or History O/E file.
A new option of Files: Status/Purge/Verify (transaction option)
provides for paying out all unapplied credit invoices against
oldest invoices (if any are open) for all customers.
A/R Activity reports for a date range are available for invoices,
payments, and discounts.
Four more telephone numbers may be entered for each customer.
Each number is given a 4 character identifier, ie HOME, CELL,
etc. Also the usual Terms for the customer may be entered. This
becomes the default terms used in Order Entry.
Deposits may be tracked separately from customers' balances due.
To activate, the configuration must be changed for A/R, and a
Customer Deposits G/L account must be designated. If active, a
separate Deposits Balance is displayed on each customers Master
screen. Deposits transactions are entered using the A/R menu
Payments option, If O/E is used, any Deposit Invoices (prints a
receipt, must use DEPO category) also posts as a Deposit
transaction. Deposits may be specificly applied on open customer
invoices when needed. Deposits do not show on aging reports but
may optionally be printed on statements.
If the U/L feature is enabled, vendor invoices may be matched to
and entered for specific P/O numbers of previously received
P/O's. Other misc. invoices may be entered as usual. See the
Unvouchered Liabilities feature explained later.
A new field for miscellaneous info has been added to employee
master screen #1. Up to 40 characters may be entered such as for
a local address, other phone numbers, etc. The info is available
only on this screen just below the phone number.
If the General Ledger is used, checks are individually posted to
the bank account used. All other accounts are posted in summary
for that run. This is to allow for uncleared checks when
reconciling the bank statement.
The title may be changed on the excess wages report.
Date ranges entered for the labor reports are saved as defaults
for that session. Check register reports default to the check
date if a payroll was just run.
When entering the G/L account number for cash for a payroll run,
the list option is available, and the bank balance for the
account used is displayed.
The LS option (List with Searching in Add/Edit/Display) has been
expanded to allow searching for salesman, and within a date
range. Also line items may be listed, with searching for part
numbers or categories. For example, all customers who purchased
PN# XYZ may be listed, or all invoices for customer ABC may be
listed along with the detail for these invoices.
If Purchase Orders are used, special credit orders may be entered
for Customer Returns. These are also identified using invoice
numbers with a prefix of 'RT'. These numbers may be used for
Customer Returns Authorization numbers. The automatic numbering
system for RTV's in the P/O module may be used. After a credit
Return invoice's line items are entered, options to automatically
make a P/O RTV with the same line items and RTV# are provided.
A bill to Customer with a Credit Limit of HOLD prevents entering
or editing of orders. Open orders entered prior to the Hold
setting may be shipped as usual.
A new Security option can prevent users from entering minus line
item quantities (credits) on any invoices except 'RT' prefixed
invoices.
When editing Invoices, a line number may be used for selection of
detail lines, rather than an item number. Extremely helpful for
editing of Comment lines.
Each invoice may have optional delivery information entered for
printing on the packing list. Options to specify whether an
invoice is required with delivery and/or a signature is required.
Delivery contact name, location, phone number, and special
instructions may be entered.
When updating the G/L, all invoices with a shipped date after the
requested G/L Transaction date are skipped and will not be posted
in that run.
Each Category may be given a Sales Tax Flag to override all other
sales taxable defaults. Each category may be assigned as Always
taxable, Never taxable, or use the Usual defaults according to
the Customers Taxable status or the O/E tax status. The
overrrides apply to both inventory or non-inventory items in the
category. All these taxable defaults determine what the taxable
flag will be only at the time initially entered on the order. The
operator may still change the taxable flag for each item when
entering or editing the order.
Job Cost reports may be run using a selection of a key word from
the job name or extra address line. Also estimated quantities may
be compared.
A new Job Status of Closed may be used to distinguish completed
jobs from incomplete Inactive status jobs.
A new field called Quantity per Carton is on screen 2 of the
inventory master screen. If not zero, it is used to print the
number of cartons required for each inventory line item on the
packing list in Order Entry.
When listing the Reserved for an Item, a customer number may be
selected. If desired, shipped orders prior to a cutoff date may
be skipped. When the list of reserved is displayed, an invoice
may be selected for lookup and display of pertinent info about
the invoice and also the quantity, price and cost of the item
when sold. The invoice is looked for in both the current O/E and
History files.
Returns to Vendor orders (RTV's) may may be entered and
processed. These are in effect reverse P/O's. A new automatic
numbering series for using the prefix RT is provided. RTV's may
be shipped and printed. Items to be returned are entered with
negative quantities. Open RTV's may be generated from a special
credit 'RT' invoice if O/E is installed.
If Unvoucher Liabilities feature is enabled, all received (and
invoiced) P/O's are considered final. Any unreceived (B/O) items
must be put into B/O P/O's which may be done automatically.
If the U/L feature is enabled, P/O receipts are posted as a
temporary unvouchered (unbilled) transaction to the A/P vendor
and also are posted to the G/L accounts for Unvouchered
Liabilitles, and Inventory Receipts unbilled or Non-inventory
Purchases as applicable.
A vendor invoice is then matched to the P/O# and entered against
the temporary transaction in A/P. While Entering the invoice,
line items on the P/O may be displayed. Inventory amounts, other
purchases, freight, sales tax and variance are tracked for each
invoice. G/L distributions may be adjusted, and the original
unvouchered G/L amounts are reversed. If needed, unit costs for
inventory items on the P/O may be adjusted also (Updates the PN#
in inventory).
From A/P, Unvcouchered reports may be run. Also reporting for P/O
invoices for Inventory purchases, other purchases, freight, sales
tax, and variance maybe run for each vendor within a date range.
Each P/O master screen will have available the invoice status for
the P/O, ie. unbilled, invoiced, or paid, with the dates,
amounts, invoice#, and check number.
This extra cost feature already provided for an inventory pricing
table for each customer using price codes for categories and/or
part numbers. A part number for a customer can also be given a
unique contract price.
The table is used in O/E for default
pricing when entering inventory line items. The table has been
enhanced to enter Quantity Level prices for specific part numbers
for the customer. This will override the 6 quantity level prices
used in inventory for an invoice for the customer.