Print Employee W2's

	This operation provides for the printing of W2's for the KISS
	payroll for the year 2007 and later.

			Backing Up a Payroll set

	Although it is perfectly acceptable to run W-2's from your
	Current files, it is advisable that you make a backup copy
	of your end of year payroll for various reasons. One is so you
	can clear the current year payroll QTD/YTD (after running all 
	your PR QTD/YTD reports) without having to rush to run W-2's, 
	and be ready to run the first payroll of the new year.

	To BACK UP your current payroll, get back to the Greux PR menu, 	
	then select #3 (print checks), then #3 (Backup). When it prompts 
	for a 3 character name, use Y05 for year 2005, Y06 for 2006, etc.
	If you have already done this, there is no need to do it again.

			Selecting a Backup Payroll

	You may select another payroll set besides the current one,
	by using the dropdown list for PAYROLL TO USE, and selecting
	the correct one.

			Corrections

	For your convenience, whichever payroll set you have selected
	is kept as the payroll in use until you exit the Greux Payroll
	menu. This means that if you have selected the Y01 payroll,
	then exit the W-2 windows back to the Greux PR main menu, and
	select #1, you can browse the Y01 payroll and view screen #4
	for each employee if needed. If you need to change anything
	though, you will need to go back to the KISS Pr Menu # 8, 
	then # 4, then select the Y01 payroll, then the edit option
	there.

		Printing of W-2's and Audit reports (general)

	First note that you may select/change to the desired printer,
	either under Options at the top of your window, or under Files
	at the top of the Payroll opening window.

	If you select the special printer called SaveATree, the report
	is not actually printed, but is saved to a file to allow viewing 
	or re-printing. You will find these options at the top of the
	PR opening window under the toolbar label Files. 

			Printing Alignment

	Most software drivers for different printers are accurate, so the 
	default print positions rarely need to be adjusted, if you are
	using the most recent version of Greux.

	Usually, you should first try aligning using the Starting Line# and 
	Starting column# adjustment in the Forms Specifications box.

	Line 1 would start printing as high as your printer will print
	on a standard page. To lower printing, increase the starting line
	number. You may use decimal (tenths) for fractions of a line. 

	Columns are character columns. Col 1 is as far left as your printer
	can print. Adjust to print as close to the left edge of the W2,
	without touching it. Increasing the column# will move the printing
	to the right.

	It is ok to print over the W2 box number & descriptions, but the
	printing should not touch the box edges.  
	
	For most printers, the font Courier New, with the width control at
	medium,  and Expand settings checked, should print properly. 
	Use Draft for testing printing (saves ink) and Bold for W2's. 

	If you have problems with alignment, try differing fonts and/or 
	size settings (in the printer selection window) BEFORE changing 
	individual print coordinates (#1 on the previous options screen
	PR4330).

			W2 Employer data

	Be sure the employer address and tax number (EIN) is correct.
	Although the rates and ceilings will not affect the amounts
	to be printed, they are used to verify the correct amounts
	of Soc Sec and Medicare taxes that were withheld for the
	Validation reports. These come from the tax tables used during
	the year for tax calculation, so if they are incorrect it will
	not be picked up.	

			    Selection
		
	The report and W-2s may be printed individually, by state or
	for all. If you pay only in one state, and you have withholding
	for that state, you should use the state selection, so the state
	abbreviation and your state tax ID prints correctly.	

			Control Number

	The control number is printed in the W-2 box so named. In a 
	W-2 run the first W-2 always starts with 1 and increments by 1
	for each W-2 after that. Note that if you are printing from
	a payroll selected from the list other than current, the
	label, ie Y07, will print in front of the control number.
	like Y0700001, Y0700002, etc. This is so you know where
	you printed the W2's from. If printing from the current
	files, the number will be just 00001, 00002, etc.
		
	This is an optional field and not checked by the IRS but
	is helpful for for keeping the W-2s organized. 

	Note that if sheet W-2s are being printed and the printing
	has been adjusted to print to the highest setting, the
	control number does not print on the top W-2. However the
	number is still assigned to it, internally. 
	
			   Restarts

	If you put in a number other than 1 in the Control No. box,
	then proceed to do a W-2 print run, all W-2s with numbers 
	lower than the number entered will be skipped. This is useful
	if for instance the printer jams and you end the run before
	all the W-2's have finished. Restart the run with the next
	control number that would have printed. Only use the last 5
	digits if the W2's have a prefix like Y07.

	
		Magnetic Media - now called EFW2 (if applicable)

	This is an optional feature, and is not applicable if the button
	is not active. Call your dealer for more information on how to
	get it.

	The Social Security Admin. now has an a service called BSO
	(Business Services Online) that you must use for electronic
	filing of W2s if you have 250+ employees to report.

	This payroll system can make an EFW2 format file that can be
	uploaded using the BSO options from SSA. At this time is 
	is an extra cost feature.

	BEFORE clicking the EFW2 button, be sure all the info on
	the upper half of this screen is correct, ie the year,
	the address, the correct payroll set, the Federal ID, etc.

	Note that the address lines and city cannot be longer than 22
	characters for magnetic media. This is checked before running.

	Clicking on the EFW2 Format File button will bring up the Set up 
	window for EFW2. See Help on that screen for more specific info
	on making the EFW2 file.