Electronic Media Reporting for EFW2 This feature provides for the creation of a file in EFW2 (formerly MMREF-1) format for the reporting of Annual W-2 Copy A information to the Social Security Administration (SSA). See their website at: http://www.ssa.gov/employer/pub.htm The resulting file you need to send using the BSO upload is 'w2report.txt' in the same folder of the Payroll Files. It is documented on screen. This is also the same file you can input into the AccuWage software to check before you upload it to SSA. The AccuWage software may be downloaded from the SSA website named above. You should have available the manual from the SSA for EFW2 Media for the applicable tax year for details. Making The File After filling in and checking all the boxes, click on Make The W2 File button. If some info is missing you will be notified. The file will be written, and the W2 audit report will be printed. Note that the # of Employees should match what you printed on W-2s. Helpful Hint Prior to making the File, select the printer SaveATree. This will keep the report from printing, but allow it to be reviewed, and then printed later if desired. All this may be done thru Options. Automatic Editing Dashes are removed from EIN numbers, and the Fax telephone number before using on the diskette. Also all names and addresses are capitalized. These may show this way on screen. If so, no need to try to correct. This isn't done until you attempt to Make the File, or close the screen and come back. PIN number You must get this from the SSA if you haven't already. It is a required entry on the current screen. Contact info The contact name and phone number are required. If Fax or E-mail is checked as the Preferred method of contact, then these boxes must be entered also. Address Limitations The 2 address lines and the city are limited to 22 characters to fit in the diskette fields. You will be notified if these are too long. Printed Report A report will be printed as the file is made of all employees reported on the EFW2 file. Error Correction Note that IF ANY ERRORs are on the report (such as bad SSN's), use the Payroll system to correct, then make the file again here. Hopefully these were all resolved when the W-2's were printed.