Allocation Group Setup and Posting

	NOTE - Only the Allocation Group you are in is posted when
	you click POST. Each group must be posted individually each month. 

	SELECT or check the PRINTER to be used in Options/Printers.  

	A PROOF Run does NOT update (post) the General Ledger. However
	it prints a report showing all accounts and amounts read, and
	shows the basis for the calculated allocations, and also the
	G/L accounts that will post for a Posting run. 

	A POSTing run prints a similar report as the Proof, but also posts
	the allocation entries. You may post either the Previous accounting
	month or the Current month. Usually wait and perform the posting 
	run on the Previous month. This insures that all that month's
	activity has been completed. The last month posted is saved
	and checked to help prevent multiple postings in the same month.
	A warning will be issued if this occurs.

	There are 3 sections to each allocation setup.
		1. The Allocation BASIS section
		2. The OVERHEAD Accounts section
		3. The Allocation POSTING section

			The Allocation BASIS

	A subsection here is the List of Departments. Enter the effective
	departments here. These are usually the 2 rightmost digits of 
	the G/L account number. These must all be the same length.

	For the Allocation BASIS accounts, enter ONLY the prefix part
	of the account number WITHOUT the Department suffix. These are
	usually your income and cost of goods accounts.
	
	For example if you income accounts are 400001 thru 400010
	and your C/G accounts are 500001 thru 500010 (depts 01-10),
	the enter the lists as :
		BASIS	Dep't
		4000	01
		5000	02
			03
			04 and on thru 10
	Note - Each Basis prefix (above) must have at least one dep't set up
	in the chart of accounts, but need not have all of them. 

	At allocation time all the BASIS prefixes are accessed by appending
	all the  dep'ts to each BASIS and accumulating those accounts to
	form the percentage basis of each dep't for that month.  
					  
			The OVERHEAD section

	Simply enter here the list of G/L expense accounts to be totaled.
	Enter the FULL G/L account. The total of these becos the amount
	to be allocated according to the Department Basis percentages.

			The POSTING section

	In the Credit Account box enter the full allocation G/L account
	set up for this purpose (usually dept 00). Be sure that the
	corresponding Debit accounts are set up in the General ledger
	for each dep't in the dep't list. Click Verify to record any change,
	which will also build the Debit table of accounts.

				BUTTONS

	The VALIDATE button checks all the G/L accounts in the table, 
	and warns you if any are not set up in the chart of accounts.
	This is automaticly done prior to a proof or posting run.  

	The POSTING RUN button will print a report and update the G/L.
	
	The PROOF RUN does all that the POSTing run does, except the G/L 
	is NOT updated. This may be run repeatedly if needed.

	The SAVE & QUIT button saves all the settings, and goes back to
	the Allocation Table List window.

	The CANCEL button allows you to exit the table and ignore any
	changes made since entering the table. If changes have been 
	made a warning is issued, allowing to go back and save if needed.
	Note that a POSTING run will automaticlly save the settings. 

	Use the ADD buttons after entering something into the Add Box
	for that list.

	To remove an item from a list, click on the item, then click
	the REMOVE button, or Double Click on the item.

	Note that the NAME of the allocation group may be changed at
	the top of the window.